Job Description

Responsibilities:

Monitor deadlines and provide notices to appropriate parties when necessary

Review the leasing process from Leasing Offer to Payment

Raise request for invoice and ensure it is received on time with correct billing and figures information.

For lease renewals- prepare and issue in accordance with policy and procedures.

Prepare termination/expiry letters as when required.

Inform concerned team/department when move in & out of Tenants

Audit Compliance and Document Management, all processed, and activities should comply with AM policies and procedures by following the DOA and ensure required valid documents are received.

Review of leases and schedule of payment in the property management system for accuracy of input.

Residential -Prepare and process RDL for non-renewals (long term) upon receiving requests from commercial team.

Residential -Maintain tenant list (in-house) report and ensure all information captured Accuracy of the information Validation the report between ERP, and Opera

Issue Ejari for commercial, retail Tenants and residential (long term)

Implement SLA’s and reporting process through the LOTP process – workflows, approvals required, upcoming leases renewals, refunds, and amendment processes

Creating units for freezone packages-Flexidesk, Hot desk, Executive and Executive plus units in ERP oracle system.

Required Skills

High degree holder.

Knowledge in Real Estate Business 

Strong ability in Microsoft Word, Excel, and PowerPoint 

Minimum of 3 experience in a Lease /Admin role

Working knowledge in using Oracle/CRM applications, Microsoft Excel, Word and Access.

Time management and planning skills

Interpersonal and presentation skills.

Written and verbal communication skills are essential 

Able to meet multiple project deadlines and demonstrate good attention to detail.