Job Description

Responsibilities:

DMCC Compliance & Corporate Affairs

Manage the DMCC Portal and ensure compliance with DMCC Rules & Labour Law requirements.

Process trade license, establishment card, AOFC, and visa renewals.

Upload financial statements and transaction invoices to the DMCC portal.

Maintain and update documents such as Registry Extracts, Certificates of Incumbency, and Visa Budgets.

Handle visa/work permit applications and cancellations for employees.

Human Resources & Employee Administration

Maintain attendance, annual leave balances, and leave forms.

Track monthly salary deductions and support monthly payroll data inputs.

Assist in employee onboarding including compliance training, IT system access, and background checks.

Prepare HR documentation such as salary certificates, payslips, and employment confirmations.

Support employees with attestation processes and dependent visa applications.

Coordinate health insurance applications/renewals and Emirates ID/medical appointments.

Track business trips and ensure timely documentation.

General Administration & Office Support

Maintain updated trackers for contractors, suppliers, and maintenance.

Process Ejari renewals and handle documentation related to office premises.

Coordinate office maintenance, fire extinguisher servicing, and facility repairs.

Manage access/parking cards, office keys, and racks/cabinets.

Monitor pantry/office supplies and supervise support staff to ensure cleanliness.

Arrange couriers (FedEx, DHL) and coordinate bank guarantee and documentation workflows.

Apply and manage office work and delivery permits.

Transport & Vehicle Administration

Manage vehicle insurance and registration renewals.

Arrange regular servicing and maintain trackers for company vehicles.

Oversee Salik and Concordia parking card renewals.

Coordinate transportation for employee appointments and official tasks.

Finance & Expense Coordination

Maintain the corporate credit card expense tracker.

Process reimbursements and support the approvals and payments workflow

Required Skills

Mandatory: Strong experience working in DMCC Free Zone.

Minimum 5 years of experience in administration and HR.

Strong understanding of UAE labor law and visa processes.

Proficiency in Microsoft Office (Excel, Word, Outlook).

Excellent organization, communication, and time management skills.

Experience in coordinating with external vendors, travel, and government portals.

High level of discretion and confidentiality in handling sensitive HR/finance documents.