Job Description
Responsibilities:
Manage Executives’ calendars and set regular meetings – daily/weekly/monthly/quarterly.
Prepare background documents and brief Executives on points to be discussed prior to any meetings.
Take minutes during meetings, circulate, and regular follow up on actionable.
Manage information flow in a timely and accurate manner.
Keep track of various actionable of the Executives’ and set regular reminders until completion.
Prioritize emails, analyse and action as needed.
Create and keep list of action points to follow up with other departments.
Update progress of such actionable to Executives on a daily/weekly/monthly basis.
Attend meetings in the absence of Executives and ensure closure of any open points.
Coordinate with Cross Functional Team on behalf of the Management.
Make travel and accommodation arrangements for internal & external stakeholders.
Act as the point of contact among executives, employees, clients, and other external partners
Draft internal and external communication – memos, emails, presentations, reports
Screen and direct phone calls and distribute correspondence.
Filing and retrieving various records, documents, and reports.
Undertake research as and when required.
Undertake projects and oversee completion as and when required.
Required Skills
Work experience as an Executive Assistant, preferably from Manufacturing background
Excellent MS Office knowledge
A proactive approach to problem-solving with ability to work without guidance.
Outstanding organizational and time management skills
Excellent verbal and written communications skills
Attention to detail, Discretion, and confidentiality.
Must have worked in a factory environment.
Must have worked in a set up where they have to co-ordinate with various internal stakeholders to ensure adherence to agreed action points.
Very good administrative & organization skills.
High attention to detail.
Ability to maintain a realistic balance among multiple priorities.
Must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Highly motivated, organized, mission-driven individual.
Comfortable working independently.