Job Description
Responsibilities:
Admin Function:
Maintain and update company databases.
Prepare regular reports on expenses and office budgets.
Schedule in-house and external events.
Ensuring office supplies are maintained, including checking inventory and working with vendors to always ensure adequate levels of necessary supplies. 5
Ensuring the confidentiality and security of files and filing systems.
Supervise daily support Admin operations and plan the most efficient administrative procedures.
Independent Review:
Monitoring monthly payments.
Renewing the leases agreements.
Updating computer records using a database
Liaising with suppliers and contractors for quotations
Monitoring inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
Administration:
Renewal of the corporate property Insurance Policy using cost benefits analysis.
Coordinate with staff in other departments, e.g. finance, HR
Monitor costs and expenses to assist in budget preparation.
Manage fixed assets.
Internal & External Liaison: 1
Liaise with external partners, venders and ensure legal compliance.
Liaise with operation department from funds transfers.
Payments & Collection:
Process the company payments and LPOs in addition to petty cash and other expenses.
Manages vendor relations and guarantees that the final tax invoice is met within the planned budget.
Report Management:
Works closely with the Head of HR& Admin in the development of the business’s overall to guarantee the implementation of Admin best practice across the business and in accordance with specified business objectives.
Assist with Department Communications, including managing submission payments deadlines.
Required Skills
Associate Diploma or Degree in Business Administration
Relevant experience as Administrative Officer٫ Administrator or other similar position.
High level managerial skills
Experience with MS Office, especially MS Word and MS Excel
Strong multitasking skills with the ability to prioritize tasks
Excellent active listening
Time management and organizational skills