Job Description

Job Title: Document Controller

Job Summary:
The Document Controller is responsible for managing and maintaining all project documentation and records in an organized and systematic manner. This role ensures that documents are properly stored, updated, distributed, and archived according to company standards and project requirements.

Key Responsibilities:

• Receive, review, and log incoming and outgoing documents.
• Maintain document control systems, both electronic and physical.
• Ensure all documents comply with company policies and regulatory requirements.
• Distribute documents to relevant stakeholders in a timely manner.
• Track document revisions and maintain version control.
• Assist project teams with document retrieval and filing.
• Coordinate with various departments to ensure document accuracy and completeness.
• Prepare reports related to document status and control activities.
• Support audits by providing necessary documentation.
• Train staff on document control procedures and systems.

Qualifications:

• High school diploma or equivalent; a degree or certification in office administration or related field is a plus.
• Proven experience as a Document Controller or in a similar administrative role.
• Familiarity with document management software and databases.
• Strong organizational and communication skills.
• Attention to detail and accuracy.
• Ability to handle multiple tasks and prioritize workload.
• Knowledge of industry-specific documentation standards is advantageous.

Working Conditions:

• Office environment.
• May require occasional overtime to meet project deadlines.