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Responsibilities:

Executive Support to the Board:

Provide direct administrative and secretarial support to the Board of Directors

Prepare and circulate Board agendas, minutes, resolutions, and confidential documents

Coordinate and schedule Board meetings

Maintain an organized filing system for Board & all documents to be updated in the file

Communication :

Serve as the primary point of contact between the Board and executive management

Draft and proofread correspondence, briefing materials, and reports, invites,

Liaise with legal, compliance, finance, and other departments on behalf of the Board for any support required

Calendar & Travel Management:

Manage complex calendars, ensure accurate scheduling and prioritization of meetings

Coordinate local and international travel, visas, and accommodation for Board members

Track meeting , follow-ups, and deadlines, work across different time zones

Hotel Bookings, Local & International books, preparing itinerary and travel agenda on regular basis

Handle confidential corporate information with the utmost discretion

Ensure secure communication and proper record-keeping of Board matters

Handling of all payments personal and corporate and keeping the track of accounts

Project & Administrative Support:

Assist in organizing company events, investor meetings, and board off sites

Conduct research and compile briefing materials for strategic decisions

Monitor action points and ensure timely execution of Board directives

Required Skills

Proven experience as a Personal Assistant, Executive Assistant, or Board Secretary

8 years experienced

Excellent communication, writing, and interpersonal skills

High level of discretion, confidentiality, and professionalism

Strong organizational and time management skills

Minimum bachelor’s degree in business administration or equivalent