Job Description

Responsibilities:

Manage calendars, meetings, appointments, and executive schedules

Coordinate internal and external meetings, logistics, and documentation

Draft, format, and manage professional correspondence and communications

Maintain accurate and confidential filing systems (digital & physical)

Prepare agendas, meeting packs, minutes, and follow-up action trackers

Track deadlines related to Board resolutions, investors, and legal matters

Coordinate travel arrangements, expenses, and reimbursements

Support shareholder, regulator, and VIP engagements

Liaise with internal departments to ensure timely information flow

Required Skills

Diploma or Bachelor’s degree in Business Administration or related field

3–5 years’ experience in executive secretarial or administrative roles

Experience in financial services or executive offices preferred

Excellent English communication (Arabic is an advantage)

Strong MS Office skills (Word, Excel, PowerPoint, Outlook)

High level of discretion, professionalism, and attention to detail

Immediate joining is advantage