Responsibilities:

Executive Support & Stakeholder Engagement

Provide high-level administrative support to leadership in the Office of the VC and the Provost, including Nobel Laureates, in managing and cultivating relationships with external stakeholders, partners, and community engagement activities.

Administrative Operations

Perform a wide range of administrative and general office duties for both the Office of the Vice Chancellor and the Office of the Provost, including:

Managing calendars and coordinating schedules for senior leadership.

Organizing travel arrangements and managing logistics for events and meetings.

Serving as a liaison and coordinating with other university offices in Abu Dhabi, and internationally, including New York, when required.

Supporting various departmental projects and initiatives as required e.g. Academic Strategy, CFA, FAE, or similar.

Preparing correspondence, maintaining records, and managing clerical documentation. Recording and distributing meeting minutes.

Performing routine clerical tasks such as photocopying, faxing, processing forms, maintaining files and office supplies, and handling mail and material deliveries.

Creating and updating organizational charts, PowerPoint presentations, and other communication materials as needed.

Responding to inquiries, resolving routine and complex administrative issues in consultation with supervisors when necessary.

Financial & Procurement Support

Processing and maintaining records of expenses, reimbursements, and financial documentation.

Processing the Office of the Vice Chancellor’s expense reports and coordinating transportation requests, maintaining confidentiality

Managing procurement-related tasks, including purchasing and payment processing.

Office Management

Providing office coverage and support for both the Office of the Vice Chancellor and the Office of the Provost as needed.