Responsibilities:

Support all the activities including office management, implementation of procedures, process management, records management, and diary management

Enhance and implement administrative systems as and when needed to increase efficiency

Manage the Line Manager's various projects and initiatives and follow through on issues in a timely manner

Review and summarize miscellaneous reports and documents, preparing background documents as necessary

Assist the Line Manager's in preparing presentation materials

Effective communications management of the Line Manager's office and maintaining confidentiality

Effectively design, maintain, and update filing system

Ensure protection, security and confidentiality of all files, records, and reports

Responsible for heavy calendar management requiring interaction with both internal and external executives, stakeholders, as well as consultants

Arrange travel schedule and reservations for the Line Manager

Manage all incoming mail and identify items that require priority attention of the Line Manager

Receive and screen all communications for the Line Manager including telephone calls and e-mail messages

Prioritize, channelize, and facilitate communication from other business units

Independently responding to letters and general correspondence of a routine nature.

Organize and maintain the layout of the office and maintain the supplies

Attending Management, other meetings, and taking minutes, as directed