Responsibilities:

Monitor deadlines and provide notices to appropriate parties when necessary

Review the leasing process from Leasing Offer to Payment 

Raise request for invoice and ensure it is received on time with correct billing and figures information.

For lease renewals- prepare and issue in accordance with policy and procedures.

Prepare termination/expiry letters as when required.

Inform concerned team/department when move in & out of Tenants

Audit Compliance and Document Management, all processed and activities should comply with AM policies and procedures by following the DOA and ensure required valid documents are received.

Review of leases and schedule of payment in the property management system for accuracy of input.

Residential -Prepare and process RDL for non-renewals (long term) upon receiving requests from commercial team.

Residential -Maintain tenant list (in-house) report and ensure all information captured Accuracy of the information Validation the report between ERP, and Opera

Issue Ejari for commercial, retail Tenants and residential (long term)

Implement SLA’s and reporting process through the LOTP process – workflows, approvals required, upcoming leases renewals, refunds, and amendment processes

Creating units for freezone packages-Flexidesk, Hotdesk, Executive and Executive plus units in ERP oracle system.

Sharing all lease and license agreements with tenants through DocuSign.

Update Tenant database with accurate and valid information.

For legal-related- prepare legal cases when needed, ensure timely & accurate submission of all documents for legal review, and coordinate with legal for any specific change or requirements in the lease agreement. 

Frequent follow-ups with the commercial division to ensure quick and effective turnaround of the lease-related process and formalities.

Communicate with Freezone deregistration Team for Surrender’s NOCs.

Handle Expo village Work Hub Tenants scripting in the ERP Oracle system.

Handle Commercial and Retail agreements upon request from the commercial department

Handling IT projects for automating the process and systems

Handling assigned Tasks from Time to Time as assigned by Manager

Required Skills:

University Degree

Knowledge of Real Estate Business

Strong ability in Microsoft Excel, Word and PowerPoint

3 years relevant experience in a Lease Admin role

Working knowledge in using Oracle/CRM applications, Microsoft Excel, Word and Access.

Working Knowledge in using Office RND software for Expo Village work Hub clients and related systems

Time management and planning skills

Interpersonal and presentation skills.

Written and verbal communication skills are essential

Able to meet multiple project deadlines and demonstrate good attention to detail.