Responsibilities:
Procurement Operations
Manage the PR-to-PO cycle, ensuring timely processing of procurement requests and issuance of purchase orders.
Review purchase requisitions for completeness, scope clarity and supporting documentation.
Prepare and process Quotation Evaluation Forms (QEFs), commercial comparisons and procurement approval documentation.
Maintain accurate procurement records and track pending requisitions, approvals and purchase orders through the ERP system.
Supplier Sourcing & Commercial Evaluation
Float RFQs to suitable suppliers based on stakeholder requirements and approved specifications.
Obtain competitive quotations from the market and ensure compliance with company procurement procedures.
Prepare comparative statements evaluating supplier pricing, scope, delivery timelines and commercial terms.
Negotiate with suppliers to secure competitive rates and favorable commercial terms.
Identify opportunities for cost savings through competitive sourcing and supplier negotiations.
Stakeholder & Supplier Coordination
Liaise with internal stakeholders to obtain clear project briefs, specifications, quantities and delivery requirements.
Coordinate with suppliers to ensure quotations accurately reflect the required scope of work.
Follow up on pending quotations, technical clarifications and commercial revisions.
Resolve routine procurement queries and coordinate with stakeholders and suppliers to ensure timely order placement.
Procurement Compliance & Reporting
Ensure procurement activities comply with company policies, approval requirements and delegation of authority.
Maintain complete RFQ, quotation, evaluation and approval documentation for audit purposes.
Support supplier registration and onboarding, coordinating with relevant internal departments.
Maintain procurement trackers and provide regular updates on outstanding PRs, pending approvals, purchase orders and achieved savings.
Required Skills:
Bachelor’s degree in business administration, Supply Chain Management, Procurement/related field
1-2 years of relevant procurement or purchasing experience
Working knowledge of ERP-based procurement processes, including PR and PO processing
Good proficiency in Excel for quotation comparisons, cost analysis, and procurement tracking
Working knowledge of SharePoint for document management and collaboration
Previous experience in events, exhibitions, contracting, or project-based procurement is an advantage
Good written and verbal communication skills in English
Basic understanding of procurement procedures, RFQs, purchase orders and commercial evaluations.
Strong coordination and follow-up skills when dealing with multiple suppliers and internal stakeholders.
Ability to prepare accurate quotation comparisons and negotiate routine commercial requirements.
Good attention to detail, particularly in pricing, specifications, and documentation.
Ability to prioritize multiple procurement requests and meet tight project deadlines.
Strong working knowledge of Microsoft Office, particularly Excel and Outlook.
A proactive, organized and commercially aware approach to procurement.
