Responsibilities:

Support the day-to-day operations within the department by handling the administration side and communicating with departments both in writing and by telephone/e-mail effectively and courteously.

In coordination with the line manager, track and request manpower and resources according to the request, such as Traffic and Security.

Coordinate and follow up on HR-related administrative correspondence for all personnel and secure support staff files for future needs, such as attendance sheets, leave applications, company letter requests, passport withdrawal, etc

Efficient and effective utilization of on systems.

Coordinate with the authority, such as the RTA and Dubai Police, regarding operational requirements, official letters, follow-up, and other concerns, to give the best service to visitors, guests, and exhibitors as well

Responsible for maintaining contract-related documents and general filing, including index updating of documents as per department requirements

Assist in the planning and preparation of meetings, conferences and workshops. Prepare and manage correspondence, reports and documents.

As duties change, they will be reflected in the job description after discussions are held with the post holder in the yearly performance evaluations.

Undertake duties outside normal hours on a regular basis and perform and implement any other duties as assigned by the Line Manager.