Responsibilities:
Translation & Arabic Document Review
Translation: translate and draft Arabic–English and English–Arabic documents, including leases, tenancy notices, renewal and non-renewal letters, rent notices, legal notices, NOCs and tenant correspondence.
Act as the team’s first reviewer of Arabic drafts, checking legal terms, tone and meaning against the English source before issue.
Maintain a bilingual glossary and an approved library of standard Arabic / English templates for property management documents.
Refer documents to certified legal translators only where a sworn or court-certified translation is formally required, and track them to return.
Paralegal & Lease Administration
Prepare and check lease agreements, addenda, renewals, terminations and settlement letters under the direction of the Lease, Legal & Contracts specialists.
Tawtheeq: support lease registrations, renewals and cancellations on Tawtheeq and the relevant Abu Dhabi and Al Ain government platforms, and keep the registration log current.
Proofread contracts, service agreements, POAs and official letters for completeness, correct party details and consistency between language versions.
Disputes, Collections & Legal Files
Assemble case files, correspondence trails and evidence bundles for rental disputes, collection escalations and legal referrals.
Prepare Arabic versions of formal notices and submissions for review by the Senior Specialist or external legal counsel.
Track hearing dates, submission deadlines and outcomes, and update the legal matters register.
Records, Compliance & Reporting
Maintain organized, audit-ready physical and digital files for leases, legal matters and contracts across all assets.
Key dates: monitor lease expiries, notice periods, registrations and renewals, and send timely reminders to the team.
Follow ADREC circulars and Abu Dhabi tenancy regulations, and flag changes that affect templates or documents.
Provide document and legal status data for operational reports and the monthly MIC report.
Client Legal Department Support
Support the Client Legal Department with Arabic translation, document review and paralegal tasks as requested.
Head of Legal: provide support from time to time on commercial contracts, legal correspondence, case preparation and Arabic drafting.
Prepare contracts and lease documents in line with the Abu Dhabi Judicial Department (ADJD) framework and Legal Department templates.
Keep Legal Department requests logged and tracked to completion, and flag conflicts with Property Management priorities to the Senior Specialist.
Government & Stakeholder Liaison
Liaise in Arabic with tenants, government entities, municipalities and authorities in Abu Dhabi and Al Ain as required.
Support site visits and meetings at Al Ain assets where Arabic communication or document handling is needed.
General Responsibilities
Provide cover across the Abu Dhabi and Al Ain estates during colleagues’ leave, absences or peak periods, as allocated by the Senior Specialist.
Handle tenant, legal and commercial information with strict confidentiality.
Follow company policies, HSSE requirements and the quality management system at all times.
Maintain professional conduct and represent the organisation positively with the landlord, tenants and stakeholders.
Carry out other duties reasonably assigned by management.
Required Skills:
Knowledge
Working knowledge of Abu Dhabi tenancy law, lease documentation, and Tawtheeq registration processes.
Working knowledge of the Abu Dhabi Judicial Department (ADJD) framework for commercial contracts, leases and legal documents.
Understanding of legal and contract terminology in both Arabic and English.
Awareness of ADREC requirements and rental dispute procedures.
Native-level Arabic and professional fluency in written and spoken English.
Job Specific Skills
Accurate legal translation with close attention to wording and meaning.
Methodical document control, filing, and deadline tracking.
Clear, discreet handling of confidential tenant and legal matters.
Confident Arabic communication with government offices and tenants.
Proficiency in Microsoft Office, particularly Word, Excel and Outlook, and Arabic typing.
Experience & Qualifications
Minimum +3 to 5 years of experience in Abu Dhabi as a paralegal or legal translator, within a legal translation organisation, law firm or in-house legal team.
Experience working with the UAE Ministry of Justice and / or the Abu Dhabi Judicial Department (ADJD).
Proven experience with commercial contracts and lease documents prepared under the Abu Dhabi Judicial Department framework.
UAE Ministry of Justice legal translator licence is an advantage.
Bachelor’s degree in law, Translation, Arabic / English Language or a related field.
UAE driving licence preferred for travel between Abu Dhabi and Al Ain.
