Operations Executive

  • Permanent
  • Dubai
  • EXP: 3 - 5 Years
  • AED 20000 - AED 24000
  • Designation: Operations Manager
  • 1 Openings
  • Urgent

Job Description

Job Description

Timely and accurate preparation of full set of shipping documents
Coordination with suppliers, shipping companies, and clearing and forwarding agents regarding progress of shipments from origin till destination
Verify the coherence and the feasibility of Trading negotiations and formalize commercial contracts.
Evaluate all the costs derived from transactions and communicate all operational data having a financial impact on Trading results (prices, hedges, freight, currency...).
Follow up the vessels chartered by the Group (spot, COA or T/C) and optimize the rotations and loading plans.
Coordinate logistics of all loading/discharging by sea and/or overland and avoid/mitigate any potential hazardous situations.
Ensure compliance with vetting procedures for seagoing vessels and barges.
Nominate essential service providers (independent inspectors, loss controllers, additive suppliers etc.) and control the accuracy and consistency of the obtained results.
Obtain financial guarantees from counterparties, control and/or amend them before cargo loading/unloading
Ensure compliance with all regulatory aspects (Customs, VAT etc.) in collaboration with respective support departments
Identify the cause of any encountered operational problems and ensure resolution through coordination with all affected stakeholders, mitigating costs and consequences for the Group.
Submit damage reports to the insurers and compile and follow claim files.
Manage the invoicing and payment process and recovery of funds when applicable.
Where applicable to the role, manages and optimizes equity lifting by having an in depth understanding of Lifting Agreements and Terminal Procedures, including Availabilities, Payment Quantities etc.Interface with Inspection to ensure that inspections are duly carried out
Keep the buyers and senior management informed of the progress of shipments
Proactively follow up with all stakeholders and troubleshoot any issues, as required

Required Skills & Qualification

Diploma/degree, preferably with specialization in logistics/supply chain/operations
3 - 4 years of relevant work experience
Prior experience of working in Trading Companies
Exposure to Coal-Commodity or Steel sector would be ideal
Independent. Should be able to work alone and under minimal supervision
Hands-on. Able to work in a small team and to support other colleagues as required
Good written and oral English AND Russian communication skills.